Leave Policy Guidelines
Leave is earned by duty. It cannot be claimed as a matter of right even when due, and if the exigencies of duty so require, the leave can be refused, and/or if leave has already been granted or being availed, the remaining portion of it can be revoked and the employee can be recalled to join forthwith.
No reason specification required for leave application so long as that leave is due and admissible to an employee.
Leave shall be applied for, expressed, and sanctioned in terms of days.
Recall from leave: If an employee is recalled to duty compulsorily with approval of competent authority from leave being spent away from HITEC University, they may be granted a single return fare from the station where leave is being spent to the place where required to report for duty and one daily allowance as admissible on official duty. If return from leave is optional, the employee is not entitled to any concession.
Early return from leave: An employee on leave may return to duty before the expiry of the period of leave granted unless permitted by the authority which sanctioned their leave.
Medical leave generally shall not be refused, however in special circumstances the competent authority can refuse medical leave.
Holidays falling within leave period shall be counted as leave. They may be suffixed or prefixed to the leave with permission of the sanctioning authority.
Leave type selection: An employee may apply for the type of leave which is due and admissible and it shall not be refused on the ground that another type of leave should be taken in the particular circumstances.
Leave combination: One type of leave may be combined with any other type of leave otherwise admissible to the employee; however, Casual Leave shall not be combined with any other kind of leave.
No leave shall be availed of unless actually granted, except leave applied for under emergent circumstances if proved to the satisfaction of the sanctioning authority.
Employee responsibilities: It shall be the duty of the applicant to make sure that the leave applied for has actually been sanctioned. While proceeding on leave, they shall hand over the charge of their post with report sent through immediate superior. Employee must also leave behind all papers, cash, and keys in their custody as determined by immediate officers. An employee on return from leave shall report for duty to the authority that sanctioned their leave.
Application procedure: Leave must be applied for on prescribed form stating the kind of leave required. Medical certificate will be submitted if leave on medical grounds is required. Application shall be submitted sufficiently in advance of the date from which leave is sought.
Submission channel: Application for leave shall be submitted to immediate officer who shall forward same to HR Section with remarks and arrangements proposed during applicant's absence, if period of leave applied for is a week or more.
Leave account maintenance: Leave account for each employee shall be maintained by HR Section in prescribed form.
Unauthorized absence: Unless leave is extended, an employee who remains absent after the end of their leave shall not be entitled to any remuneration for the period of such absence and without prejudice to any disciplinary action, double the period of such absence shall be debited against their leave account.
Leave timing: Instead of indicating forenoon or afternoon, leave may commence from day following that on which employee hands over charge of post and may end on day preceding that on which they resume duty.
Regulation applicability: All employees in service before implementation of these Regulations including those on leave shall be governed by these Regulations.
